Job Description

UN Women

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Executive Director's Office (EDO) provides overall leadership and strategic direction to UN Women, ensuring coherence across its triple mandate and alignment with the Entity's Strategic Plan. The Office includes the Executive Director and two Deputy Executive Directors, who form the Executive Leadership Team and provide organizational leadership across strategic, programmatic, coordination, and management portfolios, as well as specialized functions that support executive decision-making and oversight, including legal advice, ethics, governance, and engagement with the Executive Board. The EDO is further comprised of the Directorates of the Executive Director and her Deputies.

Under the supervision of the Deputy Chief of Staff and the joint guidance of the DEDs' Special Assistants, the Programme Analyst will support the DED/ASG's Office through coordination, communication, and substantive assistance, contributing to the effective execution of management and representation duties. The role includes providing analytical and organizational support on strategic issues, facilitating engagement with internal and external partners, and ensuring efficient preparation and follow-up for the DED/ASG's meetings, missions, and corporate priorities. The Programme Analyst will also support, under the of the Strategic Planning and Internal Governance Specialist, the secretariat functions for the Global Management Team (GMT), the Advisory Committee on Oversight (ACO) and other UN Women governance bodies, as established.

Key Functions and Accountabilities:

Provide internal coordination and technical support to the ASGs/DEDs

• Assist in the strategic management of the ASGs/DEDs' agendas, ensuring timely coordination, quality control and clearance of briefing materials and compiling the daily/weekly briefing folders. This includes coordination and support around key corporate and inter-agency engagements, such as the Deputies Committee meetings, the High-Level Committee on Management (HLCM), the High-Level Committee on Programme (HLCP), CSW, UNGA, HLPF, Executive Board sessions, and Global Management Team meetings.
• Under the guidance of the Special Assistants, provide coordination support to the planning and organization of the ASGs/DEDs' official travel to ensure missions are strategic, well-prepared, and results-driven. This includes coordinating the timely and high-quality preparation of official travel files and background documents by the relevant divisions and teams; preparing electronic travel folders, as required; and ensuring the completion of official travel reports, partner correspondence, and systematic follow-up actions, as requested.
• Support systematic, proactive and timely follow-up to meetings and corporate initiatives, including the preparation of notes, summaries, and correspondence, and liaising with relevant divisions and offices to ensure accountability and implementation of agreed actions.

Support the Governance Secretariat within UN Women

• Support the management of UN Women's governance bodies.
• Ensure the organization's governance bodies meet as planned/requested, and, in close collaboration with relevant staff in the Executive Office, that discussions are strategic in nature – advising on agenda items and topics for collective discussion and decision making.
• Ensure relevant documents, such as the agenda, background documents, etc., reach members of different bodies in sufficient time for strategic decisions.
• Provide quality assurance of all materials submitted to UN Women's governance bodies.
• Address challenges with governance bodies in real time, advising senior management on changes needed to make governance bodies more effective collective decision-making spaces within UN Women.
• Support the management of global retreats, as required.
• Ensure minutes and documents are accurately maintained and stored.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women's Values and Competencies Framework: 

Functional Competencies:

• Strong writing skills. 
• Strong organizational and planning skills.
• Good research and analytical skills (including the ability to succinctly summarize research findings in written briefs, reports, etc.).
• Good understanding of communications, partnership development and outreach.
• Capacity to build and foster teamwork; and 
• Ability to establish harmonious working relationships in a multicultural environment.
• Ability to work well under pressure and to meet deadlines.
• Attention to detail
• Familiarity with UN structure and values is an asset.
• High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint and Outlook).

Recruitment Qualifications:

Education and Certification:

• Master's degree or equivalent in Gender equality issues, political affairs, international relations, social sciences, communications or journalism or a related field is required.

• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 2 years of progressively responsible experience working on internal and event coordination, partnerships or related field is required.

• Experience working in a front office is required. 

• Experience supporting internal governance process is desirable. 

• Experience working on partnerships in the area of gender equality and women's empowerment is desirable.

Languages:

• Fluency in English is required.

• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process .

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Sector: Nonprofit/Community/Social Services/International Cooperation

Role: Other

Working hours (%): 80-100% / 100%

Job type: Staff (Permanent and Fixed Term)

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