Job Description

Job Description A client of Insight Global is seeking a skilled PART-TIME (~16 hours/week) Administrative/Executive Assistant for a wholesale distributor of electrical products & equipment. We are looking for an organized and proactive administrative professional supporting a growing construction business by managing communications, coordinating with vendors and customers, handling project documentation, preparing reports, assisting with certification and scheduling needs, and ensuring efficient operations with a customer-focused approach. Core Experience and Skills  · Industry familiarity: Experience in the construction sector, preferably with a company that sells material supplies or works with distributors/manufacturers.  · Quote support: Ability to review quotes, and send professional, accurate quote emails to customers.  · Email and communication management: Monitoring email throughout the day (ideally hourly), prioritizing messages, drafting responses, flagging urgent items, and keeping communication flowing.  · Status updates: Providing clear daily or weekly updates on tasks completed, upcoming deadlines, and items that require my attention.  · File and project organization: Creating and managing project folders, pulling attachments from emails, filing documents properly, and maintaining an organized structure across all platforms.  · Work-in-Progress (WIP) reporting: Helping compile and gather data for WIP reports, including tracking open POs, shipments, invoices, and project statuses.  · Data and report analysis: Pulling basic reports from QuickBooks (such as open invoices and sales summaries) and preparing simple, accurate summaries.  · Certification support: Assisting with small business certification maintenance and renewal documentation.  · Customer service and outreach: Supporting small outreach initiatives or touchpoints to help nurture customer relationships.  · Professional demeanor: Warm, kind, and friendly in all communication. Our customer experience is one of the key things that differentiates BRAAV.  · Forward-thinking, detail-oriented, and diligent: Someone who sees what needs to be done without waiting to be asked, follows through, double-checks their own work, and avoids dropped balls. Additional Priorities I Would Value  · Calendar and meeting management: Actively owning my calendar, scheduling meetings, preparing me in advance, and preventing scheduling conflicts.  · Task prioritization: Helping me keep track of deadlines, commitments, and follow-ups so nothing slips through the cracks.  · Vendor and partner coordination: Communicating with suppliers, subcontractors, and partners when information needs to be gathered or clarified.  · Light project oversight: Tracking milestones, checking status updates with internal and external partners, and ensuring alignment.  · Standard operating procedures (SOPs): Helping create and maintain basic SOPs as we continue to grow, so processes become more efficient and repeatable.  · Travel planning: Coordinating itineraries, confirmations, and logistics, especially for business events, conferences, and project site travel.  · Professional discretion: Ability to handle sensitive business information, maintain confidentiality, and use sound judgment. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: Skills and Requirements - Experience working in the construction industry (electrical supplies preferred) - Proven email management experience - Strong organization skills

Job Tags

Hourly pay, 16 hours, Part time, For subcontractor,

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