The conference planner is a critical support role within the global Content Management team. The conference planner has the responsibility of content management and session delivery for global Gartner Conferences. This person will be responsible for the development, management and execution of various conference elements relating to agenda management. Portuguese language skills are required.
What You Will Do:
Lead operational delivery of all agenda elements across multiple in-person conferences including agenda management, capacity management, financial management, and staff planning
Communication and collaboration across conference operations teams to ensure seamless delivery of first-class conferences
Partner with program management in delivering a client-focused agenda; develop and roll out new processes for session management and agenda guidelines
Creation and continuous management of client-facing website that displays all session information for attendees; adhering to agenda go live and session access deadlines
Continuous management and QA of client-facing mobile app that displays all session information for attendees
Analyze data to improve attendee engagement and predict attendee behavior to determine the best course of action on various conference elements
Create and maintain conference master planner to ensure up to date session information and room allocation is available to all key stakeholders
Attend conferences as the onsite lead for in-person delivery including managing the conference’s session execution, data collection and liaising with agency partners and vendors
Partner with Content leadership team on projects by providing feedback and maximizing output to scale the business
Liaise with key conference partners and team members (internal and external) to ensure successful agenda execution
Build and maintain good relationships by establishing trust and a working partnership
What Will Be Expected:
Achieve operational excellence and execute global conferences on time, within budget and with great attention to detail
Conference consistency through standardized and operational processes, project management and best practices both during planning and onsite execution
Develop a comprehensive understanding of Gartner’s conference business including the value proposition of each conference for attendees and exhibitors
What You Will Need:
Bachelor’s Degree preferred
Portuguese language skills are required.
1+ years of relevant experience
Experience working in a corporate environment
Strong interpersonal and relationship building skills, cross-functionally, and with agency partners
Experience with Microsoft Excel and/or Google Sheets
Creative, innovative and strategic thinker with a strong attention to detail
Motivated team player with desire to learn and grow
Excellent written/oral communication and presentations skills
Demonstrated ability to adapt, implement, and manage change and strive for continuous improvement
Excellent organizational skills and an ability to work well under pressure, meet deadlines, and thrive in high pressure situations
Willingness to travel approximately 20% of the time
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Who are we? At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities. Since our founding in 1979, we’ve grown to 21,000 associates globally who support ~14,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here. What makes Gartner a great place to work? Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance. We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients. Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work. What do we offer? Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers. In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring. Ready to grow your career with Gartner? Join us.
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